Here are procedures, policies, and forms that will help you understand how we help you. The more you understand, the faster and more efficiently we can get you the help you need
Beginning in August 2012 the University will be discontinuing its health insurance package for students. Find out the details of this change here.
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All students are required to complete the Confidential Health Record Form which includes basic health and immunization information and a physical exam. This should be completed and sent to the Health Center prior to the beginning of a student’s first semester at school.
All student medical records are the property of the Health Center and are kept confidential according to all Ohio laws regarding patient confidentiality. They are retained for seven years and are then destroyed. These records or a summary of pertinent aspects can be sent to other medical providers upon the written release of confidentiality by a student.
The Health Center can administer allergy immunotherapy prescribed by your home allergist or physician, on the schedule they establish. Our guidelines require several pieces of documentation in order to accomplish this:
Please note: The initial injection should be given at your physician’s office; the Health Center will not initiate immunotherapy.
This Notice of Privacy Policies describes how medical information about students may be used and disclosed, and how students can get access to this information. Please review it carefully.
Our promise to you, our patients...Your information is important and confidential. Our ethics and policies require that your information be held in strict confidence. We maintain protocols to ensure the security and confidentiality of your personal information. We have physical security in our building, and passwords to protect databases. Within the Health Center, access to your information is limited to those who need it to perform their jobs.
At the University's Health Center, we are committed to treating and using protected health information about you responsibly. This Notice of Privacy Policies describes the personal information we collect, and how and when we use or disclose that information. It also describes your rights as they relate to your protected health information. This Notice is effective August 25, 2003 and applies to all protected health information as defined by federal regulation.
Understanding your health record Each time students visit the Health Center a record of the visit is made. Typically, this record contains the symptoms, examination and test results, diagnoses, treatment, and a plan for future care or treatment. This information, often referred to as a health or medical record, serves as a:
Understanding what is in the patient record and how health information is used helps to ensure its accuracy; better understand who, what, when, where and why others may access patient health information; and make more informed decisions when authorizing disclosure to others.
Your health information rights Although your health record is the physical property of the Health Center, the information belongs to you. You have the right to:
Our responsibilities The Health Center is required to:
We reserve the right to change our practices and to make the new provisions effective for all protected health information we maintain. We will keep a posted copy of the most current notice in our facility containing the effective date. In addition, each time you visit our facility for treatment you may obtain a copy of the current notice in effect upon request.
We will not use or disclose your health information in a manner other than described in the section regarding Examples Of Disclosures For Treatment, Payment, And Health Operations, without your written authorization, which you may revoke except to the extent that action has already been taken.
For more information, or to report a problem If you have questions and would like additional information, you may contact the University’s porivacy officer, Adam Scurti, in Human Resources.
If you believe your privacy rights have been violated, you can either file a complaint with Adam Scurti or with the Office for Civil Rights (OCR), U.S. Department of Health and Human Services. There will be no retaliation for filing a complaint with either our HR department or the OCR. The address for the OCR regional office is:
Office for Civil RightsU.S. Department of Health and Human Services150 S. Independence Mall West, Suite 372Public Ledger BuildingPhiladelphia, PA 19106-9111
Examples of Disclosures for Treatment, Payment, and Health Operations
We will use your health information for treatment.We will provide medical information about you to health care providers, our practice personnel, or third parties that are involved in the provision, management or coordination of your care.
We will use your health information for payment.We may disclose your information so that payment can be made for services you receive.
We will use your health information for regular health operations.We may disclose your health information for our routine operations. These uses are necessary for certain administrative, financial, legal and quality improvement activities that are necessary to run our office and support the core functions.
Other legitimate uses, including...
For all non-routine operations, we will obtain your written authorization before disclosing your personal information. In addition, we take great care to safeguard your information in every way that we can to minimize any accidental disclosures.
Hepatitis B is a serious, life-threatening viral infection 100 times more contagious and easier to get than HIV. Hepatitis B is passed from person to person either directly from those already infected or indirectly from their bodily fluids. The hepatitis B virus can live for more than a week in dried blood or in bodily fluids on clothing or other surfaces.
There are four common ways of contracting the disease. The first way is through the skin by way of cuts, scrapes, needle sticks or sharing needles. It also can be transferred through the eyes or mouth by exposure to blood or other bodily fluids. The third way is through sexual contact. Lastly, the disease can be passed through contact between an infected mother and her newborn child during birth and early infancy.
According to the Centers for Disease Control and Prevention, adolescence and young adulthood are the periods with the highest hepatitis B risk. The best way to protect against the virus is to get vaccinated with a series of three shots over six months.
Because it is so contagious and college age students are at risk for contracting it, Ohio law stipulates that all students living in residential housing for colleges must inform the college of their vaccination status as a requirement for living in the residence hall. Residence Life staff will require that you inform them of the dates that you have had this vaccine and understand the benefits/risks of the vaccine, and sign a form to document this information.
Meningococcal disease is a serious illness caused by bacteria. It is the leading cause of bacterial meningitis in children 2-18 years of age in the United States. Meningococcal bacteria can cause meningitis (inflammation of the lining of the brain and spinal cord) or sepsis (an infection of the bloodstream). Symptoms of meningitis include stiff neck, headache, fever, nausea, vomiting, confusion and drowsiness. Symptoms of sepsis include fever, shock and coma. Death from sepsis can occur within 12 hours of the beginning of the illness – meningococcal disease can be a rapid and overwhelming infectious disease. For these reasons, meningococcal infections that occur in childcare centers, elementary schools, high schools and colleges often cause panic in the community.
Ohio law requires that all students living in the residence halls notify the university/college of their vaccination status for meningitis. The Residence Life staff will require that you inform them of the dates that you have received this vaccine and understand the risks/benefits of the vaccine, and sign a form to document this information.
A written class/work excuse is given only if a student has been examined by a nurse or nurse practitioner at the Health Center and the examiner requests that the student not attend class/work.
In the case of multiple absences due to long-standing illness, the student may request a formal letter be sent to the appropriate faculty member or dean of the Faculty Offices informing them of the student's medical problem. A copy of this letter is also given to the student.
It is the student's responsibility to attend class. If illness prevents this, the student has the obligation to let the professor know about the absence and how long he or she anticipates being out of class. Note: Even if a medical excuse is provided, individual professors will decide whether an absence will be excused. Even if a medical excuse is provided, individual professors will decide whether an absence will be excused. No medical excuse can be given retroactively to a student who was not seen by health Center staff, e.g. if you are sick in the morning and miss class, the Health Center will not give you an excuse later that day.
The U.S. Center for Disease Control and Prevention has calculated that a drug resistant staph bacterium known as MRSA is responsible for more than 94,000 serious infections in the USA each year. Here are the FAQs about this infection to keep you informed and healthy.
The most basic and important thing we can do to prevent the spread of this or any disease is to use good hand washing technique.
If you think you have MRSA or if you would like to know more about it, contact the Health Center at Ext.7223 or your personal physician for more information.
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